To view merchant billing information, from the Statements menu, select Billing. The Merchant Bills page opens.
Note: Merchant bills cannot be accessed from the Chain (Corporate) home page.
Select the + (plus sign) to the left of the Payment Date column for a transaction to display additional information regarding payments or sales.
- Payment Date: The date the bill or payment was added to the merchant’s account.
- Type: Displays billings items as a Payment or a Sale. Sales will add a bill to the merchant’s account while Payments will deduct money from the merchant’s account.
- Acct Flag: The status of the equipment billing.
- Amt Paid: The amount of the bill added or payment deducted from a merchant’s account.
- Price: For a bill, this displays the price of the equipment that the merchant purchased. For a payment, this displays the payment amount.
- #Installments: If a piece of equipment is being paid for in installments, this displays the number of installments.
- Description: A brief description of the item for which the merchant was billed or notates an item as a payment.
- Comments: Additional information about the billing.
- Bills Per Page: From the drop-down menu at the bottom left of the page, select an option to list up to 25, 50, or 100 of the items per page.
- Page Display: At the bottom right of the page, select the Next and Prev buttons to navigate through the pages of records.
- Export to PDF: Select this button to export the list report to a PDF file.
- Export to Excel: Select this button to export the list report to an Microsoft Excel file.
- Routing #: Transit routing number; the routing number attached to the merchant’s bank account.
- Payment Method: The method by which funds will be deducted to pay a bill.
- DDA#: Direct Deposit Account number; the merchant’s truncated bank account number.
- Tax: The dollar amount of taxes the merchant paid on a purchased piece of equipment.
Note: The dollar amount difference between the Amt Paid and Price is Tax. - General Ledger #: The merchant’s general ledger number for the billed item.
- Serial #: The serial number attached to the equipment item sent to the merchant.