Direct Deposit: Entering Account Info

Client Entry for Employee Direct Deposit

Navigate to: Employee Management → Employee Pay → Direct Deposit

OR: Employees → Select Employee → General → Banking

If you need further descriptions of each banking term, please see the Direct Deposit Terms section of the next article.

Single Direct Deposit for Entire Net Pay

1. Choose status:
   Active: Will send a live deposit without testing the validity of the account information.
   Prenote: Will test the banking information to ensure validity. The account status will automatically change to “Active” once the verification is completed. During the prenote timeframe, the employee will receive a live check. Prenote should be used whenever possible to verify the account information is accurate.
2. Choose account type:
   Checking, Prepaid Card or Savings: Account type on employee bank documentation
3. Choose the sequence:
   1, 2, 3 (Numbers): Used for partial direct deposits, sequence in order of importance
   Remaining Net:
   - One direct deposit account for entire employee net pay
   - Last account to receive remaining net pay after partial direct deposits
4. Enter account information and save.

Multiple Direct Deposit for the Net Pay

The Heartland system can accommodate up to 9 different bank accounts per employee.

1. Select sequence 1 for the first partial direct deposit, select sequence 2 for the second account, select sequence 3 for the third account, etc. The sequence is the priority of the deposit, with 1 being the first.
2. Sequence: Remaining Net. This is the final account to receive the remaining net pay after partial direct deposit(s).