Banking Changes and Updates
Heartland Payroll offers direct deposit as a form of employee payment. In order for a Heartland Representative or Client to input a new bank account or update a current one, we will need a completed authorization form and a confirmation related to the bank account.
Below you will find information for the input/updating process that Heartland requests from clients. You will also be able to review the different banking institution terminology that we utilize, along with a sample form of the requested information.
Completed Authorization Agreement
A completed agreement for direct deposit with accepted documentation, one of the following is required:
- A voided check from the issuing bank
- A letter from the bank provided on bank letterhead (signed and dated)
- Deposit tickets are acceptable only if the routing number is listed on the deposit ticket and designated “ACH Routing”
Employers are able to allow different documentation other than what is listed above. You will want to use the Prenote status to ensure validation is done.
Samples of the Heartland Direct Deposit forms begin on page 05.
Heartland Entry for Employee Direct Deposit
If you are providing the forms for a Heartland Representative to enter, we will prenote all bank accounts that are not accompanied by one of the accepted bank documents (voided check, bank letter, or deposit ticket).
Heartland will require your signature on the authorization form to acknowledge the account information is accurate and belongs to the stated employee.